Samples of Business Correspondence (TK)

ACCEPTANCE OF ORDER WITH DELIVERY IN LOTS

                                   Date: _

To: _ [Customer]

     We acknowledge acceptance of your order as per your order

of _, 20_.  The goods will be shipped to you in the following

lots: [Specify lots and delivery schedule]

_

     We request that payment be made as each lot is received.

                                   Very truly,

                                   _______________________________

Acceptance of Purchase Security Agreement

Dear

Attached is an accepted copy of your Purchase Security Agreement for the [specify equipment].

There are [number] remaining quarterly payments.  Your first quarterly payment will be due on   [date]   , and we will mail you an invoice for it approximately one month

prior to that date.  Please return the remittance portion of the invoice with your check.

Under the Agreement, this contract is non-cancellable during the term of the contract.  The balance, however, can be paid off at any time prior to the expiration of the contract.

We would like to take this opportunity to express our appreciation for your business.  If you have any questions concerning your contract, or if we can be of service to you

in any way, please let us know.

Acknowledged Receipt of Goods

ACKNOWLEDGED RECEIPT OF GOODS

     The undersigned hereby acknowledges receipt and delivery of the goods described on the annexed list or invoice and further acknowledges that said goods have been inspected and are without defect.

     Signed under seal this _ day of _, 20_.

Advice and Apology for Unexpected Delay of Shipment

Gentlemen:

This is to inform you that we are unable to make delivery on the above referenced purchase order on the date indicated.

We should have our merchandise ready to ship within 10 days of the original delivery date and we hope that you can hold off until that time.

We did want to inform you of this delay as soon we were advised in order to give you as much time as possible to make alternate arrangements, if necessary.  We can assure

you, however, that if your order remains in force we will expedite delivery to you as soon as we have received the merchandise.

Please accept our apology for this delay and thank you for your understanding.

AGREEMENT TO COMPROMISE DEBT

     FOR VALUE RECEIVED, the undersigned being a creditor of _ [Company] hereby enters into an agreement to compromise and reduce the indebtedness due the undersigned on the following terms and conditions:

     1. The Company and the undersigned acknowledge that the present debt due is $_.

     2. The parties agree that the undersigned shall accept the sum of $_ as full and total payment on said debt and in complete discharge of all monies presently due,

        provided the sum herein shall be punctually paid in the manner following:

        _

     3. In the event the Company fails to punctually pay the reduced amount, the undersigned creditor shall have full rights to prosecute it claim for the total debt due under paragraph 1 [less payments made].

     4. This agreement shall be binding upon and inure to the benefit of the parties, their successors, assigns and personal representatives.

     Signed under seal this _ day of _, 20_.

_______________________________

                                              Creditor

_______________________________

                                              Company

Announcement of Catalog Price of Reductions

Dear

This is my favorite kind of letter.  How many letters have I had to write over the years advising you of a price increase?  Why, you ask, am I so happy?  Read on.

This is to advise you that, for a limited period of time, we are reducing prices on certain items in our catalog. Take a moment to review the enclosed catalog.  I have circled in red ink the items that are temporarily reduced.

What an opportunity!

Please take advantage of these prices.  If you wish to order large quantities, or stagger shipments, give me a call and we will try to work out mutually acceptable terms and conditions.

In any event, get your order in, as these prices are only in effect until  [date]

I do enjoy writing this type of letter.  Thank you in advance for your order.

Announcement of New Pricing Policy

Dear

It has been our policy in the past to supply ice to our customers when their ice machine has broken down.  Because we have many customers who are paying later and later, we

are forced to set down stronger company policies.  Our new policy will go into effect October 3, 2012, and is as follows:

1. If the customer is more than 15 days late in their monthly payment and the machine is not working, we will not supply ice.   We will repair the machine, and the number of days in which the machine has not been in service will be credited to the customer's account.  At the time of our service call we will expect payment in full of any unpaid balance due us.

2. There will be a sur-charge on accounts falling more than 30 days behind.

While I am sorry that we must go to such extremes as those outlined above, I am afraid that there is no alternative. Our company policy is, and always has been, to provide the

best service available to our customers.  We can only continue to do this with our customer's cooperation.

If there are any questions regarding our new policy, please give me a call.

Announcement of Price Increase

Dear

Due to the increase in raw material costs, we must unfortunately raise the cost of our merchandise to you.

We have avoided raising our prices for as long as possible, but we can no longer prolong the inevitable.

We have enclosed our new price list for your review which goes into effect on   [date]   Any orders placed between now and [date of increase] will be honored at the lower

prices.

We wish to thank you for your valued account and know that you will understand the necessity for this price increase.

Appointment for Employment Interview and Test

Dear

Thank you for your recent application for employment with The Chambers Corporation.

An interview has been scheduled for you on Monday, October 7, 2012, at 10:00, with Mr. Phil Menot, Head of Personnel.  Mr. Menot's office is located on the 10th floor, Room 1009.

A test will be administered to you immediately following your interview, which will take approximately one hour.

If you are unable to keep this appointment or if you have any questions, please call me at (813) 555-4000.

Appointment for Testing

Dear

We have reviewed your qualifications and would like you to take our Employment Tests.

Please be in our office at     [time]    , on   [date]

If you are unable to keep this appointment, please telephone me at     [telephone]

ASSIGNMENT OF CONTRACT

     FOR VALUE RECEIVED, the undersigned Assignor hereby assigns, transfers and sets over to _ [Assignee] all right, title and interest in and to the following described contract:

_

     The Assignor warrants and represents that said contract is in full force and effect and is fully assignable.

     The Assignee hereby assumes and agrees to perform all obligation of the Assignor under the contract and guarantees to hold the Assignor harmless from any claim or demand made thereunder.

     Signed under seal this _ day of _, 20_.

_______________________________

                                   Assignor

_______________________________

                                   Assignee

ASSIGNMENT OF LEASE

     ASSIGNMENT of lease by and between _ [Tenant], and _ [Sub-Tenant], and _ [Landlord].

     For good consideration, it is agreed by and between the parties that:

     1. Tenant hereby assigns, transfers and delivers to Sub-Tenant all of Tenant's rights in and to a certain lease between Tenant and Landlord for certain premises known as [Describe]

       _, under lease dated _, 20_.  [Lease]

     2. Sub-Tenant agrees to accept said Lease, pay all rents and punctually perform all of Tenant's obligations under said Lease accruing on and after the date of delivery of possession to the Sub-Tenant as contained herein.  Sub-Tenant further agrees to indemnify and save harmless the Tenant from any breach of Sub-Tenant's obligations hereunder.

     3. The parties acknowledge that Tenant shall deliver possession of the leased premises to Sub-Tenant on _, 20_;  time being of the essence.  All rents and other charges accrued under the Lease prior to said date shall be fully paid by Tenant, and thereafter by the

        Sub-Tenant.

     4. Landlord hereby assents to the assignment of lease, provided that:

        a] Assent to the assignment shall not discharge Tenant of its obligations under the Lease in the event of breach by Sub-Tenant.

        b] In the event of breach by Sub-Tenant, Landlord shall provide Tenant with written notice of same and Tenant shall have full rights to commence all actions to recover possession of the leased premises [in the name of Landlord, if necessary] and retain all rights for the duration of said Lease provided it shall pay all accrued rents and cure any other default.

        c] There shall be no further assignment of lease without prior written consent of Landlord.

     5. This agreement shall be binding upon and inure to the benefit of the parties, their successors, assigns and personal representatives.

    Signed under seal this _ day of _, 20_.

______________________________

           Tenant

______________________________

          Sub-Tenant

______________________________

         Landlord

Request for Leave of Absence

Dear

As you may have heard, I am getting married on the 27th of April, 2013.  It is with this in mind that I am        requesting a thirty (30) day leave of absence.

My fiance is able to combine a business trip to Europe with our honeymoon, and I would hate to miss this     rare opportunity.

I will be back at my desk, with my full attention to the sales department, as always, on the 28th of May,       2013.

If you need any additional information, please contact me at extension 234, in the sales department.

TERMINATION OF EMPLOYMENT

                                   Date: _

To: _ [Employee]

     We regret to inform you that your employment with the firm shall be terminated on _, 19_, for the following reason[s]:

_

     Severance payments shall be made in accordance with company policy.  We advise you to plan for your future insurance needs as the firm shall not maintain insurance

coverage for you beyond the date of termination.

     Please arrange for the return of any company property in your possession.

     Again, we regret this action is necessary.

Very truly,

 _______________________________